CIB - EMEA Sales - Administrative Assistant
Zurich (Zürich District) Administration
Job description
As an Assistant in the group, you will perform diverse secretarial duties requiring confidentiality, a strong work ethic and common sense approach.
Core Responsibilities:
• Proactive diary management
• Finalize travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries
• Phone coverage for the team
• Management of expense processing through Concur, reimbursement and account reconciliations
• General administration duties (Room bookings, filing, faxing)
• Meeting, conference calls, telepresence set up - internally and externally
Knowledge skills and experience required:
• Full competency in diary management, can apply good judgment and has an understanding of competing priorities and strength of character to stick to original plan
• Strong communication style
• Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time
• Can demonstrate pro-activity and ownership within a role
• Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately
• Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
• Exhibits a positive, common sense, constructive attitude with character to drive front office schedules and help manage time effectively
• Is flexible and willing
• Can follow up effectively without prompting and keep one step ahead of arrangement and requirements
• Has a high level of attention to detail and delivers high quality results
• Strong team player
• Languages: Excellent German & English (written and spoken) required.
About J.P. Morgan’s Corporate & Investment Bank:
J.P. Morgan’s Corporate & Investment Bank is a global leader across banking, markets and investor services. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries. With $18 trillion of assets under custody and $393 billion in deposits, the Corporate & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world. Further information about J.P. Morgan is available at www.jpmorgan.com .
JPMorgan Chase & Co. offers an exceptional benefits program and a highly competitive compensation package. JPMorgan Chase & Co. is an Equal Opportunity Employer.