Management Assistant (Fixed-term contract)

Job description

Sales / Relationship management

Experience level

Professional

Job ID

049330

Open date

2017-06-12

Country

Belgium

Province

Brussels

Job Schedule

Full-time

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As a Management Assistant , you will give pro-active and efficient support to the management team of Human Channels.

Are you someone who is…  

- Ready to go the extra mile with Human Channels
- Dynamic and pro-active; sees opportunities
- Strong in absorbing and integrating new information, respecting confidentiality
- Communicative and assertive: you get things done
- An excellent organizer and coordinator: you assure that things go smoothly
- Accurate
- Autonomous
- Flexible and resilient
- An ambassador for Human Channels and a trusted support for the management and the team

And you also have …

- A Bachelor degree
- Practical working experience of at least 3 years in a similar position
- A very thorough command of English, Dutch and French
- An excellent knowledge of Outlook, PowerPoint, Word, Excel and Sharepoint
- Good knowledge of structure and organisation of the Bank

…then you are our new Management Assistant  

Your role …
 
·  You plan, initiate, accelerate, make sure things get done
·  Priorities change and they can change fast: you are able to anticipate on new information, integrate consequences and formulate proposals for adapting planning in a dynamic way.
·  You do what is needed to make Human Channels deliver it’s goals; you integrate changes, taking into account the impact on all stakeholders and make sure everyone is well informed.
Support the management team by :
·  Planning and co-ordinating agenda’s: determines priorities together with the manager, organizes the agenda and anticipates on potential agenda conflicts
·  A perfect organisation of meetings, town halls, team events, video conferences and conference calls (including booking meeting rooms, parking spaces, inviting participants, ordering meals and beverages, preparing the required meeting documents electronically, …)
·  Treating incoming mail
·  Helping management to get things done and initiating concrete steps
·  Document management and maintaining the central electronic document library 
·  Preparing decision making for managing resources and MT meetings
·  Organisation of recurrent Human Channels Department meetings & information sessions/inspiration days
·  First point of entry for external providers
·  Back-up for the assistants of Retail Clients Team & Marketing
·  Guide visitors (internal and externals, personalities, …)   
Your work environment at ING …  

ING Belgium is, as the first universaldirect bank, a strong player on the Belgian market. The bank provides its customers with a wide range of financial products and services via the distribution channel of their choice (click, call and face). Customers of ING Belgium are as well retail and private banking clients, as well as small, medium and large enterprise.