EA (including Bid Support) – Promontory

Job description

Within your role as EA & Bid Support at Promontory you will:
·  Provide support to a minimum of three Managing directors (including holiday and sick cover for Head of the European Practice EA) including:
·  Client liaison from senior executives to their support teams to arrange opportunities for MDs to meet new and existing clients
·  Diary management - Manage and maintain an overview of the diaries in order to drive the effectiveness of working time and business priorities and other competing needs for internal and external meetings
·  Making travel arrangements: co-ordination of flights, accommodation, ground transportation, conference logistics
·  Booking meeting rooms, conference calls, refreshments, testing or setting up presentation equipment
·  Preparation of meeting agenda and presentations
·  Perform special research and analysis when required, gather and evaluate data, analyse strategic operational business development and other information and prepare reports and recommendations
·  Taking minutes and supporting during internal and external meetings, including organising actions and driving them to completion on a timely basis
·  Expense reporting
·  Support for recruitment including scheduling interviews and liaising with in-house recruitment team
·  Maintain various documents, including trackers and client lists for 2 separate teams
·  Work closely, and collaboratively, with other Executive Assistants within the company
·  Act as a gate keeper key point of contact amongst executives, employees, clients and other external partners both in person and over the phone
·  Provide Bid support including:
·  Driving the creation and submission of bid documentation
·  Liaising with internal and external stakeholders to ensure that bid documentation is submitted to proposed deadlines
·  Managing tender submissions, amendments, supporting documentation, providing clarifications and assisting with Q&A
·  Agenda and meeting setting to ensure bid completion
·  Track bid progress
·  Management of any associated bid portals
·  Administration of operating and consultant contracts
·  Budgeting and managing budget requirements
·  Relationship management to ensure efficiency and common goals are achieved
·  Maintain pipeline and business development activities
Auto req ID

315324BR
Required Education

Bachelor's Degree
Role ( Job Role )

Executive Administrative Assistant
State / Province

LONDON, CITY OF
Primary job category

Enterprise Operations
Company

(8660) IBM United Kingdom Limited
Contract type

Regular
Employment Type

Full-Time
Is this role a commissionable/sales incentive based position?

No
Travel Required

Up to 25% or 2 days a week (home on weekends- based on project requirements)
IBM Business Group

GBS
Preferred Education

Master's Degree
City / Township / Village

LONDON
Being You @ IBM

IBM is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
Required Technical and Professional Expertise

·  Demonstrable senior experience working as an Executive Assistant to C-Suite level internal clients
·  Experience dealing with senior clients and navigating to the right stakeholders to get meetings with new targets
·  Previous Bid support experience including working with senior stakeholders both internal and external
·  Ability to prioritise and complete multiple tasks to deadlines
·  Superior writing and editing skills
·  Ability to handle complex information, solve problems, and manage multiple tasks.
·  Effective communication skills with clients, and within all levels of the organization.
·  Ability to establish and maintain positive relationships.
·  Strong alignment to integrity and ethics.
Preferred Technical and Professional Experience

·  Degree Level
·  PA Diploma or certification
Secondary Job Category

Secretarial/Assistant/Admin Support
Eligibility Requirements

Eligibility to work in the UK without sponsorship
Position Type

Professional
Early Professional Track

Not Applicable - Professional Hire
Location Statement

For additional information about location requirements, please discuss with the recruiter following submission of your application.
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About Business Unit

IBM Services is a team of business, strategy and technology consultants that design, build, and run foundational systems and services that is the backbone of the world's economy. IBM Services partners with the world's leading companies in over 170 countries to build smarter businesses by reimagining and reinventing through technology, with its outcome-focused methodologies, industry-leading portfolio and world class research and operations expertise leading to results-driven innovation and enduring excellence.
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