Governance Administrator - Corporate Governance and Secretariat

Job description

GCB6 Governance Administrator – Corporate Governance and Secretariat

Some careers offer brighter prospects than others.

If you're looking for a career that will help you stand out, join HSBC and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

As an HSBC employee in the UK, you will have access to tailored professional development opportunities and a competitive pay and benefits package. This includes private healthcare for all UK-based employees, enhanced maternity and adoption pay and support when you return to work, and a contributory pension scheme with a generous employer contribution.

We are currently seeking an experienced individual to join this team in the role of Governance Administrator .

The Corporate Governance & Secretariat function (CG&S) serves as principal advisor to boards of directors on corporate governance matters, and leads and implements a world-class corporate governance practice throughout the Group with the provision of end-to-end corporate governance advice. The CG&S function consists of c.240 FTE across 25 countries. It is led globally by the Group Company Secretary & Chief Governance Officer who reports directly to the Group Chairman.

The role holder as part of the CG&S team will drive the Function's 5 priorities:

1. Protecting the Bank

2. Connecting the Bank

3. Supporting the delivery of strategy

4. Drive informed decision making, and do all this whilst

5. Simplifying Governance

Reporting to the Head of Governance (Remuneration and HR), the Governance Administrator is responsible for supporting the team's provision of world class corporate governance and secretarial services to the Holdings Board, its Committees and executive committees as required, enabling the effective operation of their Boards and Committees.

The role holder will support the Board Advisory team on all governance activities, including, but not limited to:

·
Delivering world class governance support;

·
Supporting the preparation of Board and Committee papers as required:

·
Researching, analyzing and reporting on matters as required;

·
Filings with Companies House in relation to HSBC Holdings plc;

·
Supporting planning of Group Remuneration Committee (‘Group RemCo') and Group Executive Committee meetings;

·
Drafting of agendas as directed;

·
Supporting research and drafting of RemCo, GEC and Board papers;

·
Managing NEDs fee payments;

·
Maintaining director information on Englobe and other systems as required;

·
Facilitating document execution for HSBC Holdings plc;

·
Supporting the drafting of board and committee disclosures in the Annual Report and Accounts;

·
Supporting on GEC as required, including agendas, paper collation and distribution, follow up actions;

·
Supporting Board, RemCo and Nom&Gov Co paper collation and distribution;

·
Engaging with stakeholders in the Functions and across the Businesses as required;

·
Reviewing, and ensuring compliance with, best practice governance procedures for the team's areas of activity;

·
Managing data for HSBC Holdings plc data on Englobe;

·
Maintaining evidence books in relation to the individual accountabilities of relevant members of the Holdings Board, as applicable;

·
Submission of board and committee papers to regulators;

·
Supporting ad hoc projects as required;

·
Cover for other members of CG&S during their absence or otherwise, as required, to be responsive to requirements as they arise;

·
Engaging with stakeholders in the Functions and across the Businesses as required;

·
Being a role model of the HSBC values and business principles;

·
Benchmarking against peers and other listed companies' as required; and

·
Verifying compliance with FRC Guidelines, the UK Corporate Governance Code, the HK Governance Code, the Companies Acts of the UK and HK and the listing requirements of the UK, HK and NYSE as applicable.

Desired profile

Qualifications :

In addition, the individual will:

· 
Provide advice, guidance and support to members of the CG&S function;

· 
Contribute to CG&S projects and tasks;

· 
Contribute to corporate transactions, regulatory projects and regulatory submissions;

· 
Manage a wide range of relationships with key internal stakeholders;

· 
Consider effective ways of driving improvement and modernisation; and

· 
Track and act upon changes in relevant legislation and regulation.

To be successful in this role you should meet the following requirements:

· 
Graduate with relevant degree.

· 
Good understanding of global financial organisations.

· 
Financial services / UK regulatory knowledge is desirable but not essential.

· 
Understanding of corporate governance principles.

· 
Lateral thinking/problem solving/creativity.

· 
Excellent analysis, design and problem solving skills.

· 
Strong inter-personal, organisational, process management and verbal/ written skills.

· 
Confidence to work well with all levels of management, handle confidential and sensitive information, work independently and under pressure and handle multiple tasks.

· 
Creative thinker, with desire to innovate and optimise tasks and processes through the use of technology.

· 
Ability to look at the bigger picture as well as have a keen eye for detail.

Base location for this role is 8 Canada Square, London

You'll achieve more when you join HSBC.

As a business operating in markets all around the world, we believe diversity brings benefits for our customers, our business and our people. This is why HSBC is committed to being an inclusive employer and encourages applications from all suitably qualified applicants irrespective of background, circumstances, age, disability, gender identity, ethnicity, religion or belief and sexual orientation. Within the work place you will have access to various employee resource groups which aim to promote and achieve a health work / life balance and support our diversity ambitions.

When joining HSBC, you will become a valued member of our team, we take the time to get to know you and there will be many tailored development opportunities along the way to support your career to grow as much as you want. We can offer you a competitive pay and benefits package. This includes private healthcare for all UK-based employees, enhanced maternity, shared parental and adoption pay, and support when you return to work, and a contributory pension scheme with a generous employer contribution. But this is only the start, we work closely with our colleagues to understand their life balance needs and we support them with several schemes and initiatives. We can't wait to tell you about our ways of working, wellbeing agenda and our healthiest human system!

Recruitment Helpdesk:

Email: hsbc.recruitment@hsbc.com

Telephone: +44 2078328500