EOY Coordinator (Cleveland or Dallas)

Job description

The EOY Senior Associate role is critical to the success of EOY’s flagship entrepreneur program- Entrepreneur Of The Year (EOY).  This position has responsibility for supporting key elements of the EOY program operations and execution for the 12 month program cycle.   Responsibilities include assistance with developing prospective EOY candidates, managing all elements of tracking, administration, reporting and invoicing for 2 EOY programs (tied to cities/geographic areas) along with market-facing activities with EOY sponsors, judges, nominees. The EOY Senior Associate must have the right balance of attention to detail, project management, database management & strong Excel skills along with the ability to serve as one of the faces of EY to these entrepreneurs and potential future clients. This role requires the ability to work well with all levels of staff including delegation with and training of GDS, working with Growth & Field Marketing Strategists, OMPs and prospective clients. This position can be located in Dallas or Cleveland.

 

Key Responsibilities:

·  In partnership with the EOY PM and EOY Partner, serve as a key point of contact for program information for internal and external stakeholders.
·  Assist in the development and maintenance of EOY target lists prior to program kick off, working closely with the EOY partner and extended leadership team (including OMP)
·  Manage the creative calendar and request process for all marketing materials for dedicated program(s) – approx. 75-100 pieces of creative (marketing brochures, training documents, social media assets, event collateral, etc.) working cross functionally with assigned graphic and multimedia designers and EOY PM.
·  Manage website updates for dedicated program(s).
·  Assist with development of powerpoint presentations or various training, pitch and informational deck needs.
·  Creation of GEMA (or other MarComm tool) communications related to EOY, SGF and Growth Markets initiatives, as needed.
·  Manage site visit scheduling communication process for dedicated programs, working closely with the EOY PMs and any GDS team members dedicated to each program.
·  Assist in event script and presentation development, where needed
·  Update press release templates
·  Research projects related to EOY targeting, pipeline, sponsor identification, judges pipeline, Winning Women program, etc.
·  Own EOY 2.0 database. Involves ongoing data entry of information with precision into EOY database throughout the lifecycle of each EOY program and reporting. 
·  Process EOY applications for dedicated program(s) and work with/train any dedicated program support staff (i.e., existing EAs and/or GDS) to ensure EOY applications are fully processed.
·  Utilize assigned/trained GDS resources for completion of certain administrative tasks (i.e., creation of pdfs to import into DFIN Venue judging portal)
·  Draft EOY sponsor contracts
·  Manage the BRET approval process.
·  Manage any SCORE approval process, as needed. 
·  Support the collection of required program deliverables such interview forms, executive summaries, nominee photos, etc. working closely with the EOY nominee and EY relationship owner
·  Maintain numerous excel spreadsheets to track targeting, interview schedules, contact lists, project status, etc.
·  Manage the invoicing process for sponsors, gala patrons and attendees with finance and proactively track all revenue for each program.
·  Create and send periodic pivot table reports to track ticket revenue and attendees in CVent during May and June and cross reference all corresponding invitee lists to support timely follow-up activities
·  Manage many other ad hoc projects related to EOY and SGF execution, as needed.
·  Represent EY in a highly professional manner and engage various constituents (nominees and their reps, sponsors, judges, etc) effectively throughout the program lifecycle
·  Occasional travel to EOY offices required. 

 

To Qualify Candidates must have:

·  Ability to manage multiple involved processes and technologies through all stages of program execution
·  In doing so prioritize work and meet all critical deadlines
·  Ability to synthesize information from others; serve as an organizational connector
·  Ability to track invoices/budget
·  Ability to work with individuals in different roles throughout the organization (GDS, Marketing Team, OMP) as well as the diverse external stakeholders
·  Professional polish and confident level of engagement with internal and external stakeholders.
·  Excellent project management skills in a fast-moving environment
·  Strong multitasking and organizational skills are a must! Ability to juggle multiple projects with competing deadlines simultaneously.
·  Excellent written and verbal communication skills
·  Demonstrated teamwork
·  Ability to work and interact with senior level leaders  
·  Good working knowledge of Excel, PowerPoint and CVent.
·  A Bachelor's degree, with a focus on Business Administration, Marketing or Communications, preferred.
·  A minimum of 3-5 years of relevant experience in marketing, business development or project management desired.

What we look for
We are looking for individuals that have a strong business acumen and personal leadership. Innovative, creative thinkers who are strategic, collaborative and consultative and who can bring a fresh perspective will thrive in this environment. An effective communicator, you’ll be a confident team player that collaborates with people from diverse teams.

 

What working at EY offers  

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package includes medical and dental coverage, both pension and 401(k) plans, a minimum of 18 days of paid time off with additional time based on your level and years of service plus 12 observed holidays, and a range of programs and benefits designed to support your physical, financial and social well-being.

 

About EY

As a global leader in assurance, tax, transaction and advisory services, we hire and develop the most passionate people in their field to help build a better working world. This starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. So that whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.

Join us in building a better working world. Apply now.

EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, in accordance with applicable law.