Business Support Co-Ordinator

Job description

ENGIE are recruiting for a Business Support Co-Ordinator to be based at Avondale House, Strathclyde business park, Bellshill ML4 3NJ.This is a permanent full time role working 37.5 hours per  week(Evenings/Weekends/late shift and Core shift  - on a 14 week rotation). On offer is a salary of £18,505.5 per annum, plus Call Out & Shift Allowance


General Overview: 

The role of the Business Support Co-Ordinator - Helpdesk is to receive and process all reports received in respect of reactive facility faults, including logging on CAFM system (Maximo) accurately and promptly and meeting the SLA response times for answering calls.  All reactive fault service level agreements, if failed, will pick up a financial penalty and service failure points, therefore, accurate fault diagnosis and pro-active monitoring is essential to facilitate the prevention of any failures Hospital Estate. Reporting to the Business Support Supervisor - Helpdesk

Main Responsibilities/Duties Include:

·  Assign and dispatch all Reactive and Planned tasks to the appropriate Technician/Subcontractor/Manager, meeting contractual KPIs.
·  Review and monitor all open Reactive and Planned tasks to ensure completed within the relevant SLA and ensure comprehensive notes detailing any updates are maintained on the Work Order and that any required escalations to prevent failure and resulting deductions are avoided.
·  Ensure any Extension of Time applications are completed correctly and submitted within time.
·  Run and circulate scheduled and unscheduled reports from Business Intelligence as required by Clients and Managers.
·  Schedule Sub Contractor attendance and maintain records of attendance and service notes.
·  Raise Purchase Orders for parts, materials or Sub Contractors via COUPA.
·  Completion and upkeep of all trackers in order to comply with corporate and local operating procedures.
·  Maintain and circulate Trackers – Temporary Repairs, Damages, Defects, Sub Contractors
·  Ensure labour actuals are correct and close off Work Orders.
·  Pro-actively liaise with the relevant Manager/Technician/Customer with regards to open Work Orders and any extensions of time to ensure work is completed within SLA parameters. 
·  Management of all correspondence, filing and scanning received into the Helpdesk.
·  Monitoring of BMS alarm system logging details reporting to Technician and raising reactive work orders where necessary.
·  Monitoring of PTS system, contacting either the Technician or Ward if required and logging reactive work orders where necessary.
·  Other general administrative support as directed by the Regional Helpdesk Manager/Helpdesk Supervisor as required.
·  Be fully conversant and compliant with all processes which support the delivery of Helpdesk services ensuring compliance with contractual KPI targets.
·  Provide excellent customer service when dealing with telephone calls, ensuring the use of a polite and professional manner at all times and that all requests are followed up by taking ownership to completion including the use of accurate handovers where necessary.
·  Develop and maintain effective working relationships at all levels with both internal and external customers.
·  Adhere to all company policies including but not limited to code of conduct, data protection and confidentiality.
·  Enthusiastic and pro-active with ideas both during meetings and in general, with the aim of enhancing the overall Helpdesk experience for our customers For more information about ENGIE please visit:http://www.engie.com/en/candidates-area/

Qualifications or Required Experience:

·  Proven experience in a professional customer services environment.
·  Ability to work shifts to enable continuity of service 24/7/365.  Flexibility is a vital aspect of this position. Applicants must be totally flexible and be able to change to any of the Core shifts (including nightshift) at very short notice.
·  Enthusiasm, flexibility and team-working skills.
·  Ability to establish priorities, work independently, and proceed with objectives without supervision.
·  Ability to work well under pressure in a fast moving and challenging environment.
·  Excellent PC skills to include Outlook, Word and Excel.
·  Proven written and verbal communication skills including a high level of accuracy and attention to detail.
·  Experience of Helpdesk Module or other CAFM System.  (Preferred but not essential).
·  Clear understanding of Helpdesk systems.  (Preferred but not essential).
·  Disclosure Scotland (or equivalent) at Basic level. (Engie will fund at verbal offer stage). 
This role requires an enhanced disclosure
An enhanced disclosure contains the following information:

·  All convictions both current and past,
·  Cautions, reprimands and warnings help on the police national computer for England and Wales,
·  Relevant convictions in Scotland and Northern Ireland may be included,
·  Checks against the Children’s and Vulnerable adults barring list,
·  Additional checks for relevant information held by the local police forces for the position being applied for For this role you must have evidence of right to work in the UK. There is no re-location package with this job role. ENGIE do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

This job advert is supported by the ENGIE Resourcing Team. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to ENGIE Managers.