Administrative Assistant / Receptionist (Part-time)

Job description

Job Description

Administrative Assistant / Receptionist (Part-time)

Position Description
CGI is currently seeking a part-time Administrative Assistant/Receptionist to provide administrative support to CGI's largest region in Western Canada. This unique opportunity will allow you to work collaboratively with an experienced team while also learning about CGI's operations/business.

The ideal candidate for this position will have a high level of energy, decorum and discretion that is second to none. You will have experience in a fast-paced professional consulting environment that utilizes your understanding of both technical and business vocabulary in order to support leaders, members, and multiple business areas. You will be able to effectively navigate and manage complex and time-sensitive/urgent situations and have a tolerance for ambiguity. You are adept at working effectively with a wide variety of people inside and outside the organization. Finally, as the ideal candidate, you will have a positive and agile approach to keeping the environment organized and the team you support productive.

Your future duties and responsibilities
- Schedule internal and external meetings, providing proactive and real-time calendar management

- Screen requests to determine priority level, including visitors, phone calls, and incoming correspondence. Gather, compile, verify, and analyze information for the executive’s use in documents such as memos, letters, reports, speeches, presentations and news releases.

- Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as customers, media, and the public.

- Handle external requests with tact and diplomacy

- Maintain administrative procedures, including business mail, travel arrangements, expense reports, authorizations and approvals, etc. in line with CGI policies and procedures

Event Co-ordination:

- Assist with the planning, co-ordination, organization of all requirements of large scale events, conferences and executive team activities

- Assist with preparation of multi-media presentation material, collateral and theme strategies using MS PowerPoint, MS Word and MS Excel

- Create planning documents and liaise with specific partners, vendors or suppliers

- Manage timeframes and budget related requirements

- Participate in special project assignments on an as-required basis

Required qualifications to be successful in this role
- Resourceful and intuitive self-starter, able to thrive in a fast-paced, dynamic setting and enjoy multi-tasking in a technical and administrative environment.

- Pro-active, with an energetic and professional demeanor and sense of urgency

- Proven achiever and polished professional

- Resourceful, with the ability to prioritize, multi-task and meet deadlines with minimal supervision

- High level of professionalism, customer service, energy, speed and accuracy

- Independent judgment, absolute discretion and diplomacy

- Confidential, dedicated and punctual

- Excellent communication skills (verbal and written)

- Advanced planning and organization skills

- Professional corporate image combined with strong interpersonal skills

Technical Skills required for the role:

- Advanced MS Word

- Advanced MS PowerPoint

- Advanced MS Excel

- Calendar Management

- Meeting and Event Planning / Management

- Presentation Preparation / Co-ordination

- SharePoint Environment

If you have strong sense of professionalism, proven and concise communication and organizational skills and are looking for a highly rewarding career as an Administrative Assistant/Receptionist with CGI, we would be very interested in speaking with you.

Build your career with us.

It is an extraordinary time to be in business. As digital transformation continues to accelerate, CGI is at the center of this change—supporting our clients’ digital journeys and offering our professionals exciting career opportunities.

At CGI, our success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing our company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create.

Be part of building one of the largest independent technology and business services firms in the world.

Learn more about CGI at www.cgi.com.

No unsolicited agency referrals please.

CGI is an equal opportunity employer. In addition, CGI is committed to providing accommodations for people with disabilities in accordance with provincial legislation. Please let us know if you require a reasonable accommodation due to a disability during any aspect of the recruitment process and we will work with you to address your needs.

Skills

·  Administrative Support
·  Event Management
·  Microsoft Office

Reference

668672