Procurement - Sourcing Administrator - Vietnamese Speaker

Job description

Country: Malaysia
Location: Kuala Lumpur
Function: Global Business Services
Level: Experienced Professional
Appointment Type: Fixed Term

Business / Operational Results

1. Operations / Professionals / Business

·  Support the negotiation process for goods and / or services required by tactical stakeholders ensuring compliance to landscape and purchasing policy
·  Find the best suppliers available in the market ensuring that the terms of the deal are favorable for the company on criteria such as:

  Cost: Price, freight, payment terms.

  Characteristics: quality, duration, presentation, performance, economy of use

 Services (Value Added): Time of delivery, warranty, service and maintenance

·  Comply with on-time delivery and quality of the information required by the Local, Regional and Global Purchasing
·  Monitor and evaluate the performance of suppliers to ensure that the needs of the organization in terms of goods and services are met.
·  Ensure visibility (through the Purchasing system) on the price list negotiated with suppliers, contracts and SLAs.
·  Update the procurement system with price agreements, suppliers, payment terms and delivery times
·  Track and monitor purchase orders to provide the necessary information to stakeholders
·  Daily reviews of the demand requested by the end users and update the system upon receipt of requirements.
·  Contact stakeholder to ensure understanding of the requirement
·  Weekly review of planned demand in FISP to ensure supply on time.

 

Leadership Results:

·  Develop own technical and soft skills as identified and agreed in personal development plan.
·  Support Sourcing Manager in delivering the strategy and improvement initiatives.

 

Management Results

·  Ensure all information regarding purchase orders and negotiations is up to date and recorded for audit purposes
·  Ensure optimization of the information contained in the various support systems such as SAP Purchasing, Upside, E-Sourcing, FISP, ARIBA and IBTT

 

Relationship Results:

·  Build strong internal and external business relationships to ensure the delivery of a high quality service
·  Ensure a smooth flow of communication needed for a successful sourcing process

 

Innovation Results:

·  Identify new products and services that would fit the business needs and inform Procurement Business Managers when necessary. 
·  Support and embed continuous improvement in business as usual and identify opportunities to improve the procurement process.
·  Continuously critiques and improves work practises to reflect learnings.
·  Drives continuous improvement in the processes, technology and toolkits in support of optimising Supplier Relationship Management.

 

Context/Environment

General

Following the successful implementation of tactical procurement hub in BASS Costa Rica, establish a team in BASS Europe to provide tactical sourcing services to 11 entities from EEMEA Region having as objective the increase in efficiency & effectiveness of tactical sourcing process.

The person appointed to the position of Sourcing Administrator is based in BASSE, Romania but their work will have an impact at regional level (EEMEA).

Specific

The scope and responsibilities of the Sourcing Coordinator can be summarized as the provision of sourcing services for the categories assigned.

 

·  Working with EEMEA markets to meet the sourcing needs of the stakeholders for indirect goods or services between EM Approved Sourcing limit  and 100,000 £.
·  The stakeholders should submit the requirements through a website (ticketing system) where the needs are recorded to ensure delivery of the good or service on time/ in SLAs.

 

Knowledge, Skills & Experience

Technical skills

·  Detailed knowledge of Procurement processes, methods and techniques
·  Understanding of the dynamics of sourcing management
·  Broad understanding of how the team fits into the larger organisation: Awareness of BAT’s organisational model

 

Computer literacy

·  MS Office – advanced level of knowledge and usage;
·  MS PowerPoint – medium / advanced – be able to prepare presentations for management level;
·  Extract reports and analyse reports’ data accuracy and correctness.

 

Organisational skills

·     Organise and prioritise work for self;
·  Good judgment to identify, assess and resolve issues; solve problems in a hand-on, insightful and collaborative manner
·  Creative, emotionally intelligent, resilient and effective working under pressure
·   A focus on service delivery and savings
·     Understand impact of the results on the other departments and on the EM.

 

Communications skills

·  Able to adapt the communication style to the audience level;
·  Proven negotiation and influencing skills
·  Strong interpersonal skills and communication skills
·  Able to communicate above and laterally within FSS and BAT – in and outside the group
·  Ability to develop and maintain effective partnerships working across geographical boundaries

.

Language skills

·  Language dependent & fluent in English & Vietnam (Reading, Writing & Speaking)

 

Accuracy and time management skills

·  Complete 100% of the tasks in a given time, or escalate the matter in advance, if the timelines are identified as not appropriate to the tasks (too short/long);
·  Be able to assess risks and be aware of these, if not able to complete target on time;
·  Issue reports with accuracy, conduct partial analysis;
·  Have an awareness of the impact of the deadlines in projects.

 

 

Business and functional knowledge

·  Have a good understanding of the business requirements;
·  Involve other relevant roles in problem solving processes;

 

Improving Processes

·  Agree upon or propose new ways of working, where applicable;
·  Check to see if changes are needed, and escalate the matter accordingly;
·  Ability to support and deliver  the regional or global process improvement initiatives applicable to the team

 

 

British American Tobacco is one of the world’s leading multinational companies, with brands sold in over 200 markets, made in 44 factories in 42 countries.

We are proud that we are consistently among the top 5 companies on the London Stock Exchange.

Our portfolio includes our world-famous Global Drive Brands – Dunhill, Kent, Lucky Strike, Pall Mall and Rothmans – along with many other leading international brands, such as Vogue, Peter Stuyvesant and State Express 555.

Alongside our traditional tobacco business, we are also developing products that offer consumers potentially less risky alternatives to regular cigarettes. Our Next Generation Products are already leading the way in the Industry of vapour and tobacco heating devices. We continue to develop a solid portfolio of consumer solutions which already include well known global brands like Vype, glo and Voke.

Contractual Legal Entity: BAT Aspac Svc Centre S.B. (MY51)