Operational Officer (Korean Speaking)

Job description

We are a leading chemical company, with the best teams developing intelligent solutions for our customers and for a sustainable future. Our success as a company relies on the engagement of our employees. We encourage our employees to develop their strengths, and we recognize their achievements. For you, this means a wide variety of job roles, and exciting opportunities for learning and career development.

Description

BASF has been present in Malaysia since 1989, and today operates manufacturing plants in Bukit Raja, Selangor and Pasir Gudang, Johor. BASF’s Shared Services Center in Kuala Lumpur provides functional support services to BASF companies in 17 markets across Asia Pacific. BASF also provides infrastructure and utilities support services to its joint ventures BASF PETRONAS Chemicals and Toray BASF Resins at an integrated Verbund site situated in the Gebeng Industrial Zone, Pahang. BASF posted sales to customers in Malaysia of approximately €309 million in 2019 and had 2,090 employees as of the end of the year. Further information is available on the internet at www.basf.com/my.   Objectives of the Position 

·  Provides procurement transaction processing support to deliver procurement services identified within the Procurement Services to BASF group companies in accordance with established policies, guidelines, processes and work procedures, which in compliance with BASF procurement policies and local company legal and statutory requirements.
·  Work closely with other service delivery streams to ensure smooth purchase-to-pay integration  Main Tasks  Purchase Order (PO) Management
·  Assign source of supply for the Purchase Requisitions which can be called-off by OA.
·  Assist buyers in creation of the purchase orders as per the agreed terms and conditions
·  Generate open PR report on daily basis and communicate with buyers to obtain information to enable PO issuance.
·  Perform PO monitoring including order confirmation from suppliers and maintain AB key in PO
·  Manage order changes, track and trace the PO and communicate with vendor for order confirmation
·  Coordinate with the buyers and planners to ensure that all the automated POs are sent to the vendors without any delay.  
Contract Management
·  Create and maintain outline agreements in SAP based on agreed terms and conditions such as price, header validity and target quantity.
·  Assist buyers to create and maintain outline agreements, E-Catalogs in SAP as per the agreed terms and conditions Workcycle
·  Support Accounts Payable via workcycle for invoice discrepancies, if required
·  Support payment enquiry request by liaising with Finance team
·  Assist issue and error handling of Goods Receipt to support iBP, if required Admin Support
·  Create and maintenance of vendor master data in SAP & support Vendor Master Data Team
·  Support supplier onboarding process Others
·  Ensure usage and support implementation of globally defined processes to drive operational excellence (e.g. Procurement Guidelines, Work Instructions etc.)
·  Support to generate reports and circulate periodically 
·  To support and work with category buyers in driving buying channel implementation for the responsible categories.
·  Willing to generate process improvement ideas on all P2P activities
·  Perform any other work-related tasks or projects as assigned by the Manager   Requirements Education
·  Tertiary education preferably in Business Administration / Supply Chain Management / Logistics / Procurement Working Experience
·  2-4 years of related working experience
·  Work experience in Shared Service Centre in Procurement area is preferred Technical Knowledge & Others
·  Functional knowledge and skills in using Microsoft applications, i.e. Words, Excel, PowerPoint
·  Knowledge & experience working in SAP environment with purchase-to-pay process
·  Good analytical, organizational, communication and interpersonal skills
·  Good understanding of commercial, economical and purchasing concepts
·  Fluent in spoken and written English
·  Knowledge of any other Asian language will be an added advantage
·  Proactive and able to work under pressure and independently. Must have high sense of responsibility and commitment