General Manager's Assistant

Job description

DESCRIPTION

Executive Assistant (m/f)

We are Amazon; we pioneer.
Since opening in 1995, we’ve been pushing the boundaries of the possible, further and further.

As an General Managers Assistant, you will enjoy a varied role and a great range of interactions on a daily basis. Reporting to the General Manager at your site, you will play a critical role in the overall support and management assistance to the site, and its leadership community. Whatever you will focus on, it will all be aimed at delivering the highest quality service to our internal and external customers.

About Amazon’s busy Fulfillment Centers: the Operations teams that work in these facilities are responsible for controlling our vast range of fast-moving inventory, from Inbound to Outbound departments. They also work as smart as they can to ensure that our customers receive what they want, when they want it, while improving processes and workflows wherever possible.

Your responsibilities:

The extent of your duties will include but are not limited to:
· Be responsible for the overall direction and coordination of the team’s administration
· Work closely with support staff to build, co-ordinate and secure support and resources for projects and initiatives
· Manage and control of Away Teams on site and deployed to other Operational sites
· Interact with Amazon counterparts on a global basis to arrange meetings, conference calls, diary schedules etc.
· Organise site employee events e.g. Prime and peak fun, monthly and quarterly events, Summer family event, including managing budgets and deadlines and general event/coordination activities
· Manage and co-ordinate all community and charity events on site and charity visits off site with Managers and Associates
· Prepare minutes of meetings and assist with the follow up actions from meeting outcomes
· Travel booking and co-ordination, submission of expense claims, coordination of large scale travel requirements for hourly paid Associates
· Coordinate visitors on behalf of the GM and Senior Management of the FC
· Develop presentations and agendas for site visits, and quarterly organisation meetings

PREFERRED QUALIFICATIONS

Preferred qualifications:

· Previous working experience within a large scale, rapid and process-driven environment would be beneficial.

We’re looking forward to receiving your application, preferably in English.

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build.

Amazon takes your personal data protection seriously and respects EU and local data protection laws. Unless you express otherwise, by submitting your CV you authorize the hiring Amazon company to store your personal data in the electronic database maintained by Amazon Corporate LLC. in the USA or one of its affiliates for the purpose of assessing your suitability for this and future job vacancies and to pursue your recruiting process.
If at any time you want your personal data to be deleted, you simply need to notify the hiring Amazon company. Amazon will not share your personal data with any third party without your prior consent. As part of your interview process with Amazon you may be asked to authorize the hiring Amazon company to separately verify your application data and personal background through a third party service provider.

Desired profile

BASIC QUALIFICATIONS

Required qualifications:

· Significant previous experience working as an Executive/Personal Assistant, in aiding individuals at Director and/or Senior Manager levels,
· Solid proficiency in the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel),
· Ability to prioritise and handle multiple assignments at any given time, while also serving as a “go-to" for all members of a large team,
· Drive initiative: when necessary, you’re able to complete complex tasks and projects quickly with little to no guidance,
· You’re able to react with appropriate urgency to situations that require a quick turnaround, while always taking decisive action,
· Ability and confidence in communicating effectively with a variety of constituent groups, such as Senior Management, peers, as well as contacts from outside of Amazon,
· You’re flexible and accommodating, able to commit the time required to get the job done.