Executive Assistant

Job description

DESCRIPTION

We are looking for an energetic and self-motivated executive assistant to help support the Core AI team at Amazon.
The Core AI team is the intersection of artificial intelligence (AI), machine learning, and economics across all of Amazon. Our mission is to infuse AI into all of our products and enable business teams to adopt machine learning solutions. We partner with senior leaders across Amazon to identify their top business challenges and develop solutions. We rely on scientific talent who are part of our organization but also work with academic partners around the world.
This position will report into the executive assistant to the Chief Economist and VP of Core AI, and focus on supporting one or more executives and a team of senior economists/scientists within the organization. The role requires exceptionally sound judgment, outstanding communication skills, a high level of integrity and discretion with confidential information, and professionalism while interacting with senior leaders inside and outside the company.
The successful candidate exhibits grace under pressure, naturally thinks and plans for the long-term, has an aptitude for organizing for maximum efficiency, and has the ability to operate in a highly ambiguous environment with autonomy, humor and professionalism.
This role is right for you if you have a keen eye for detail, are passionate about effective calendar and communications management, enjoy organizing team events, and believe the assistant role is a vital component to establishing and maintaining a well-organized team.

Key responsibilities include but are not limited to:
· Management of complex calendar and scheduling requirements
· Coordination and planning of domestic and international travel, including organizing trip agendas and local logistics
· Completing expense reports, purchase orders, and managing corporate card purchases; participation in budget planning and tracking as needed
· Tracking and helping to drive completion of key deliverables, following up on outstanding items
· Assisting with team operational management around rhythm of the business
· Acting as a liaison for direct reports across the globe
· Planning and coordinating team activities and events
· Managing other core administrative activities (space planning, new-hire onboarding, organizational charts, supply ordering)

PREFERRED QUALIFICATIONS

· Strong organizational, project management and problem-solving skills
· Exceptional written, verbal, and interpersonal communication skills.
· High EQ, maturity, and good judgment.
· Impeccable attention to detail
· Enjoys organizing team building and social events.
· Has a great sense of humor while maintaining a high level of professionalism
· High level of integrity and discretion, inside and outside the company

Desired profile

BASIC QUALIFICATIONS

· Minimum of two years of experience providing senior executive level support, minimum of one year of executive assistant experience at Amazon.
· Proficient in all Microsoft Office applications, with a full command of MS Outlook. Intermediate level knowledge of SharePoint and Excel.
· US citizenship or permanent residency required.