Personal Assistant to Head of Service

Job description

·  Location
Lewes, East Sussex
·  Salary
£ 10.34 - £ 13 / Hourly
·  Category
Office and Secretarial - Executive PA
·  Job type
Permanent
·  Industry
Office and Secretarial
·  External Reference
JN-012019-45308

PA to Head of Service

Based in Lewes, East Sussex (Working from home and in the office will both be required)

Adult Social Care Department within a Local Authority

£10.34 PAYE P/H

Paid Holiday Leave

8am-5pm Monday to Friday

Minimum 3 month temporary assignment

Duties:

·  Minuting and attending meetings via MS Teams (typing them up during the meeting, editing and then submitting them to the Chair, sometimes within a tight time scale as they may be needed the following day/or same week.) - This is going to be the biggest part of the role and it's essential we have someone proficient in this

·  Creating agendas for meetings and updating forward plans

·  Working as part of a team (this is likely to be virtual, due to distancing requirements)

·  The person will need to be able to take direction from myself/the team and senior managers and to prioritise tasks effectively, they will need to be confident to ask questions when they are unsure of something and be able to work unaided but as a team player.

·  Answering phone calls , responding to queries and diverting them as required in a calm and confident manner

·  Sorting and actioning the post received on the floors we cover and ask when this is not clear, actioning as specified

·  Arranging meetings using the scheduler in MS Outlook, checking with external attendees regarding diary availability and inviting people to Teams meetings/booking rooms if required

·  Raising purchase order and processing invoices

·  Typing documents in Word

·  Inputting data into Excel

·  Updating structure charts in PowerPoint

·  Sending items out in the post

·  Inputting surveys into an internet based application

·  Quick learner and able to embrace new technologies

·  Providing adhoc support to queries received, liaising with the team as required.

·  Supporting other's new to the organisation

* please note that only successful candidates will be contacted. For more information please contact *

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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Please apply with your CV to: Callum Graham