Facilities Coordinator

Job description

·  Location
Stoke-On-Trent, Staffordshire
·  Category
Office and Secretarial - Compliance Administrator
·  Job type
Permanent
·  Industry
Office and Secretarial
·  External Reference
JN-022020-117516

Role Responsibilities

·  Overseeing the day to day Health & Safety and contractor control

·  Ensure all compliance works are completed on time and the relevant certification is obtained and held on file accordingly.

·  Ensure all contractor records remain up to date and relevant (RAMS/Insurance)

·  Control and manage site asbestos management plan, ensuring all relevant contractors have seen and acknowledged the plan.

·  Follow up any additional or remedial works required as part of compliance checks.

·  Assistance with health and safety checks.

·  Supervising contractor works and drafting email reports to the central Facilities team once works have been undertaken

·  Dealing with any reported maintenance requirements with the main TFM contractor.

·  Conduct regular office/site inspections

·  Answer all staff queries or refer to relevant person. Escalate to Facilities Manager as required

·  Act as contractor site liaison and on-site landlord/managing agent contact.

·  Be a fire marshal and/or First Aider

·  Ensure all PPMs are carried out as per agreed schedule.

·  Attend and assist with regular review meeting with all key contractors

·  Proactive management of all soft services ensuring cleaning and landscaping standards remain high.

Key attributes/Qualities

·  Highly organised

·  Attention to detail

·  Presentable and personable - front of house

·  Have excellent written and verbal communication skills

·  Work well in a team and alone

·  Flexibility

·  Be IT literate and proficient in Microsoft Outlook, Word, Excel

Hours

·  Full time

·  09.00 - 17.30 (37.5 hrs/w)

·  Occasional need to start early (8am) or to finish late (c.6.30) where there are events. Hours will be adjusted on that day to start late or finish early depending where the business need is.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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