Account Payable

Job description

Key tasks

Ibis and its people

Simplicity, Modernity, Well-being

Acteurs, the Ibis staff training and professional development programme , enables staff to:
- become more professional by acquiring new skills,
- learn a second profession,
- be more independent in guest relations,
- receive recognition for their skills

Desired profile

Skills

Level of Education Bachelor / Licence
Areas of study Economy, Finance, Accounting
Professional experiences 1 to 2 years
Languages essential Bahasa Indonesia (Primary tongue)
Optional languages English (Working level)

Essential and optional requirements

Ensures the legitimacy and accuracy of the account payable ageing balances.
• Ensures that the payment process is initiated on a timely basis. • Collects and reviews all documents necessary for preparation of the payment run (purchase request, purchase order, receiving record, invoice, etc)
• Ensure the mathematical accuracy, legitimacy and completeness of the transaction.
• Prepares Payable Vouchers and initiate the payment process in a timely manner.
• Performs all Accounts Payable sub-ledger postings and to verify that Accounts Payable subledger and General Ledger balances agree.
• Maintains the filing system for creditors’ and ensure that on-hand outstanding invoices match with A/P ageing report as per the system.
• Performs monthly reconciliations between AP sub ledger accounts and supplier statements.
• Prints a system generated payment summary and ensure the prompt payment of all invoices selected.
• Stamps all documents “paid” once the payment approval process is completed, to prevent the risk of double payment in the future.
• Properly monitors the issuance of cheques and the safeguard of any unused cheques.

·  Excel
·  Word