Executive Assistant

Job description

People in the Corporate Function career track contribute to the running of Accenture as a high- performance business through specialization within a specific functional area and grow into internally focused roles by deepening their skills and/or developing new skills within an internal functional area.

Workplace Management and Solutions professionals provide space and service support solutions for all Accenture people and businesses globally, running Accenture's workplace as a robust business function leveraging Accenture's business and technology strategies.

Job Description

Executive Support Services professionals provide Executive Support Services which include all specialties that involve supporting executives directly, as well as the supervision/leadership of those providing the support.

The Executive Assistant provides an advanced level of executive support to a cluster of up to 3-4 executives with complex organizational responsibilities. The Executive Assistant serves as the primarily support and acts as a liaison between the executives and his/her organization. The Executive Assistant independently completes assigned non-routine tasks to meet goals under supervision and may work in a team environment. The level of support requires a good understanding of the executives' organization, along with the business knowledge to communicate and work effectively with the executive's organization and clients.

A professional at this position level within Accenture has the following responsibilities: Analyzes and solves problems that are low complexity and may be routine in nature where answers can be readily obtained. Interacts with peers within Accenture before updating supervisors. Likely has limited direct exposure with non-management levels at a client and/or within Accenture. Receives moderate of level instruction on daily work tasks and detailed instructions on new assignments. Decisions impact own work and may impact the work of others. Individual contributor as a part of a team, with a focused scope of work.

Key Responsibilities:
· Prepare a range of non-routine correspondence according to company guidelines for signature by executive, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling).
· Compile, process and analyze data based on research objectives and prepare reports
· Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive). Follow up on action items and report status to Executives/meeting attendees. Identify potential speakers and provide local, on-site support as appropriate.
· Coordinate work with third-party suppliers – both internal and external – to address support needs and issues on behalf of the executive
· Arrange conference calls, video conferences or data conferences occasionally involving a global audience
· Assist with miscellaneous complex administrative tasks (i.e. locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports)
· Keep current and be knowledgeable on Accenture's tools and technology. Educate executives on new and existing technology / processes in order to support Accenture's overall strategy
· Develop relationships with executives' clients and their Executive Support Associates
· Record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines
· May be responsible for coordinating the activities of other Executive Support Associates/Analysts for their team, this is defined as assigning tasks in a structured and formal way and on a regular basis.
· May anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive's availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures).
· May prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary
· May review and sort paper-based and electronic mail, identify/take action required where appropriate
· May manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed
· May provide telephone support (i.e. answer calls promptly and courteously). Act as executives' representative to independently handle calls
· May maintain contact and email distribution lists
· Record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines
Job Requirements

Work hours 8 am to 5 pm Monday through Friday - 40 Hour Work Week

Location : Montreal

Desired profile

Qualifications :

Basic Qualifications
·  Requires a minimum of 2 years of progressively responsible secretarial and administrative experience
·  Post-Secondary Education – college diploma or relevant certification
·  French/English Bilingual
Preferred Qualification
·  Strong proficiency in Microsoft Office (Excel, Word, and PowerPoint)
·  Experience in customer/client relationship management
·  Experience in a corporate environment, with a large company an asset
Professional Skill Requirements
·  Proven ability to work independently and as a team member
·  Good communication (written and oral) and interpersonal skills
·  Strong organization, multi-tasking and time management skills including prioritization with ability to adapt to changing requirements
·  Analytical skills in reviewing and compiling data
·  Technologically savvy and easily adapts to learning new tools
·  Ability to work creatively and analytically in a problem-solving environment
·  Anticipate and proactively act on internal and external clients/customers' needs
·  Listens and articulates stakeholder interests and expectations, while providing real-time information exchange
·  Demonstrated leadership in professional setting; either military or civilian
·  Demonstrated teamwork and collaboration in a professional setting; either military or civilian
Accenture does not discriminate on the basis of race, religion, color, sex, age, non-disqualifying physical or mental disability, national origin, sexual orientation, gender identity or expression, or any other basis covered by local law. Accenture is committed to providing employment opportunities to current or former members of the armed forces.

We are committed to employment equity. We encourage all people, including women, visible minorities, persons with disabilities and persons of aboriginal descent to apply.

Accenture is a leading global professional services company, providing a broad range of services and solutions in strategy, consulting, digital, technology and operations. Combining unmatched experience and specialized skills across more than 40 industries and all business functions — underpinned by the world's largest delivery network — Accenture works at the intersection of business and technology to help clients improve their performance and create sustainable value for their stakeholders. With 469,000 people serving clients in more than 120 countries, Accenture drives innovation to improve the way the world works and lives. Visit us at www.accenture.com .