Executive Assistant (Maternity Cover)

for the Innovation & Development department.

Core Job Responsibilities:

• General office management including internal and external correspondence, archiving, mailings, acting as communication interface, administration of travel management for assigned team
• Coordination of the Divisional Vice President’s business schedule, travel management
• Assist in handling of urgent matters during the absence of DVP
• Support DVP in budget control matters
• Support of the assigned team in all organizational and administrative functions as well as POR/vendor creation in SAP
• Organization and coordination of internal and external events and meetings e.g. organizing and arranging mailings, hotel bookings, travels, on-site service during global meetings and events
• Research and suggest locations for business dinners by following OEC rules; organize and attend business dinners
• Track and inform relevant parties about deadlines
• Assistance in preparing and coordinating presentations
• Set-up and tracking of contracts
• Supervisory tasks: guarantee a smooth adjustment to the job of a new employee.
• Travel management and expenses
• Arrange telephone conferences and webinars, requesting telephone conference accounts
• Optimization of current processes and introduction of modified processes

Your Profile:

• Education: Commercial education or University degree in Business Administration is required or equivalent experience
• Experience: Minimum 8 years previous admin experience
• Languages: Excellent command of English is essential, German and French as any other languages would be an asset
• Professional development as an Assistant and experience gained through a previous and comparable position
• Full command of modern IT skills is a must (MS Office)
• Excellent command of English is essential, German and French as any other languages would be an asset
• Willingness to travel, if required
• Highly motivated and fast learner
• Resourceful, well organized and committed
• Self-starter, who follows up proactively and is eager to complete a job
• Good interpersonal skills and team player
• Ability to adapt herself/himself to various contacts and different situations (multicultural environment, internal/external partners)
• Service oriented, high flexibility, endurance and innovation
• Independent working style/well organized and committed with a strong sense of responsibility.