Offers “Abbott”

Expires soon Abbott

Executive Assistant - Maternity Cover

  • Internship
  • Basel, SWITZERLAND

Job description

     

JOB DESCRIPTION:

Abbott EPD is looking to recruit an

Executive Assistant (Maternity Cover)

for the Innovation & Development department.

Core Job Responsibilities:

  • General office management including internal and external correspondence, archiving, mailings, acting as communication interface, administration of travel management for assigned team
  • Coordination of the Divisional Vice President’s business schedule, travel management
  • Assist in handling of urgent matters during the absence of DVP
  • Support DVP in budget control matters
  • Support of the assigned team in all organizational and administrative functions as well as POR/vendor creation in SAP
  • Organization and coordination of internal and external events and meetings e.g. organizing and arranging mailings, hotel bookings, travels, on-site service during global meetings and events
  • Research and suggest locations for business dinners by following OEC rules; organize and attend business dinners
  • Track and inform relevant parties about deadlines
  • Assistance in preparing and coordinating presentations
  • Set-up and tracking of contracts
  • Supervisory tasks: guarantee a smooth adjustment to the job of a new employee.
  • Travel management and expenses
  • Arrange telephone conferences and webinars, requesting telephone conference accounts
  • Optimization of current processes and introduction of modified processes

Your Profile:

  • Education: Commercial education or University degree in Business Administration is required or equivalent experience
  • Experience: Minimum 8 years previous admin experience
  • Languages: Excellent command of English is essential, German and French as any other languages would be an asset
  • Professional development as an Assistant and experience gained through a previous and comparable position
  • Full command of modern IT skills is a must (MS Office)
  • Excellent command of English is essential, German and French as any other languages would be an asset
  • Willingness to travel, if required
  • Highly motivated and fast learner
  • Resourceful, well organized and committed
  • Self-starter, who follows up proactively and is eager to complete a job
  • Good interpersonal skills and team player
  • Ability to adapt herself/himself to various contacts and different situations (multicultural environment, internal/external partners)
  • Service oriented, high flexibility, endurance and innovation
  • Independent working style/well organized and committed with a strong sense of responsibility.

Do you like the sound of this job and think you’ve got what it takes? Then send us your CV today. We look forward to receiving your application as pdf.

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Discover why candidates choose a career at Abbott Switzerland

     

JOB FAMILY:

Administrative Support

     

DIVISION:

EPD Established Pharma

        

LOCATION:

Switzerland > Basel : H-127 A1

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

No

     

MEDICAL SURVEILLANCE:

No

     

SIGNIFICANT WORK ACTIVITIES:

Not Applicable